Reviewing creative and design files using emails can be quite a pain. Not only do emails make the entire process cumbersome, but it is also a massive waste of time scrolling through those long threads with feedback and change requests from the client. Online proofing tools make this process quick, easy, and hassle-free.
Here, we are talking about the 5 best online proofing tools that can help you review creative and design files and speed up your projects. Let us take a look at them:
1. ProofHub: Online Proofing Tools
If you are looking for an online proofing tool that makes your review process faster and, at the same time, brings your team together, then ProofHub is just the right option. It simplifies the review and approval process by letting managers easily annotate changes in design files. They can add threaded comments to share feedback and make the process clear and accessible.
You can save time with file versions while comparing and reviewing the changes. The one-click approval makes the overall process quick and streamlined. You can also collaborate with stakeholders outside ProofHub. Generate a proofing link and share it with them for effortless collaboration.
2. GoVisually
GoVisually is another popular proofing tool teams love to use for online proofing and reviewing. It streamlines the creative review process by giving a single place for feedback, comments, reviewing, and approval of your design files.
You can quickly upload your creative work and share it with reviewers and stakeholders for their feedback and approval. GoVisually makes it easy to work on the changes suggested by converting the comments added to files into a task list. Plus, real-time progress indicators keep track of the progress made in the process.
3. Notism
With Notism, you can easily share and review the creative design and video files. Like other proofing tools, you can share your feedback using comments, notes, sketches, and highlight specific areas on the files.
The real-time notifications update you whenever a comment is made, or any activity is done on the design file. With activity statuses, you can keep everyone updated on what needs to be done. Notism also allows you to create to-do lists and assign them to team members for streamlining your workflows.
4. Pastel
Pastel is an online proofing tool that caters to the needs of web designers and design agencies. Letting you share feedback directly on websites in real time speeds up the projects and helps designers work more productively.
It lets you mention team members’ names to get their attention while sharing feedback quickly. You can organize feedback with labels, disable comments to control the feedback process, integrate with other tools to create tickets and tasks, and do much more with this handy online proofing tool.
5. Ashore: Online Proofing Tools
The Ashore is perfect if you are looking for a simple online proofing tool that makes the process easy and fun. Ashore lets you review image files, PDFs, videos, and audio files. It integrates workflows into the proofing process, allowing you to define and automate the stages.
The best part of Ashore is the auditing features that the tool offers. A log is created for every status change. A new file version will help you keep track of everything happening during the process.
This was our list of 5 best online proofing tools to speed up your projects. Suppose you and your creative team spend much time surfing through email threads to review and proof your files. So, it is time you switch to any of these online proofing tools and make your processes faster and more streamlined.
Extra Top Online Proofing Tools
- Ziflow: Ziflow is highly praised for its robust automation features. It excels in handling complex workflows and large file sizes, making it ideal for video and design teams. Its real-time collaboration features ensure that all team members are on the same page.
- Filestage: Filestage offers a sleek and intuitive interface that’s great for marketing teams and creative agencies. It provides detailed feedback options and version control, ensuring that every change is tracked and nothing gets lost in the shuffle.
- ReviewStudio: This tool is known for its precision and detailed feedback capabilities. ReviewStudio is particularly beneficial for graphic designers and photographers, as it offers high-resolution previews and specific color commenting.
How Online Proofing Tools Enhance Project Efficiency
- Streamlined Communication: By centralizing feedback, these tools eliminate the clutter of email threads and disjointed comments, ensuring clear and concise communication.
- Time-Saving: Automated workflows and real-time collaboration drastically cut down on the time spent waiting for feedback and approvals.
- Version Control: These tools maintain a history of revisions, making it easy to track changes and revert to previous versions if needed.
- Accessibility: Being cloud-based, these tools offer the flexibility to review and approve content from anywhere, at any time.
Author Bio: Vartika is the Chief Marketing Officer at ProofHub, a project management software. She has been one of the LinkedIn Top Voices in 2016, 2017, and 2018. She is also a contributor at Business.com, The Next Web, YourStory, and Huffington, among others. Her articles mainly revolve around productivity and leadership.
