8 Technologies You Should Implement in the Onboarding Process

Best technologies & digital solutions, plus effective techniques you should implement in the onboarding process when hiring remote employees.

By Claudio Pires
Updated on June 26, 2024
8 Technologies You Should Implement in the Onboarding Process

Technology is an excellent way to elevate your employee onboarding process for remote and in-office new hires. Your company may unnecessarily waste a lot of time gathering verified IDs, signatures, and documents in the onboarding process. Nevertheless, technology enables you to digitize and automate such steps, significantly streamlining the exercise and saving time. Check out the best technologies & digital solutions, plus effective techniques you should implement in the onboarding process when hiring remote employees.

Since onboarding sets the foundation for the relationship between your company and the new employees, technology can help ensure better and positive experiences.

It can also help simplify the existing onboarding procedures. Identifying the tools to use can be challenging. This article discusses a few technologies you should implement in the onboarding process.

1. Virtual reality

Implementing virtual reality in your onboarding process. So, mainly employee training, substantially improves learning and performance while speeding up the learning process.

Since practical training, especially in oil and gas, defense, manufacturing. Healthcare, and aviation, can be risky, you can use virtual reality to recreate dangerous situations. Virtual reality training can be accessed from anywhere, enabling new hires to train remotely.

Virtual reality can make it easier for new employees to understand your company’s culture. Enhance retention, and ensure consistency in the onboarding process. VR materials can be engaging and help pique prospective employees’ interests, setting you apart from the competition.

2. Gamification technologies to implement in onboarding process

In onboarding, gamification involves adding factors that make new hires’ experience more competitive, fun, and engaging. It also provides immediate feedback, a sense of accomplishment, and a feeling of achievement when tackling challenges and overcoming them.

New employee onboarding gamification components, including points, rankings, and leaderboards, badges, leveling up, rivalry elements between various users, and achievements and challenges, make the onboarding experience engaging without compromising training.

Implementing onboarding gamification boosts new employee training engagement, lowers turnover, minimizes time to productivity, and creates feedback opportunities and positive company perceptions.

3. Video conferencing technology

Video conferencing is an effective and creative solution for onboarding new hires while ensuring distance doesn’t become a hurdle. It can improve your onboarding process, primarily when implemented as a solution for in-person onboarding and training.

Video conferencing is an effective way for onboarding new employees, enabling them to preview all the shared organization-related materials on policy and process remotely.

They can also get files in real time. Additionally, video conferencing allows newcomers the flexibility to digest the shared content on their own time, letting them ask queries and clarifications on any possible misunderstanding areas before reporting to work.

4. Digital signature technologies to implement in onboarding process

With digital signature technology, new hires don’t have to wait until the approving parties are available in the office to complete the onboarding process. E-signature apps can allow you to sign documents on any device and from anywhere.

This means less spending on ink, paper, scanning, physical storage, and printing. Digital signatures are convenient, meaning all the parties in the onboarding process are only a click away from instantly approving the most comprehensive documents.

The automatic authentication approach integrated into the digital signature technology provides signers with passwords and PINs for identity verification. It also has a time stamp to ensure newcomers enjoy a transparent onboarding process while simplifying future audits.

Hires who go through overly long onboarding processes due to the large stakeholder numbers in the process might not have a positive start to their journey in your company. However, digital signature technology can help enhance their experience while reducing your organization’s carbon footprint.

5. Performance management tools

Performance management software can provide details about new hires’ weaknesses and strengths, career aspirations, improvement areas, and training requirements.

It can also help them understand their organization’s and department’s goals, how their position fits into the company, and how they can help the organization meet its goals following effective techniques onboarding employees.

6. Digital training platforms technologies to implement in onboarding process

Appropriate and specialized training is a requirement for effective employee onboarding and retention. Interactive online learning programs can expose new employees to everyday or familiar situations to improve acquired information.

For instance, creating online training platforms where new hires face real-life conditions and act fast can help speed up the onboarding process following effective techniques onboarding employees.

7. Project management tools

You should have an orderly onboarding procedure for the first several weeks when new hires start work. You can create set tasks and phases to be completed to assist the new recruits in adjusting before diving into their role.

Implementing a project management system can help track progress to ensure everything is done correctly and on schedule. So, the top digital solutions for remote onboarding

8. Learning management system

Learning management systems (LMSs) for onboarding help in the onboarding, assessment, training, and seamless integration of new employees into your company. So, the top digital solutions for remote onboarding.

With an onboarding LMS, you can create and share training course materials for free, create a company culture, create a company culture, offer targeted training, and ensure immediate assessment of new hires.

LMSs housing online courses are essential for remote onboarding processes because new hires can be trained in person. Newcomers can use LMSs to handle compliance coaching while learning about the company.


Technology is an excellent way to streamline onboarding processes while providing fantastic employee experiences. Consider implementing these technologies in your onboarding.

Claudio Pires

Claudio Pires is the co-founder of Visualmodo, a renowned company in web development and design. With over 15 years of experience, Claudio has honed his skills in content creation, web development support, and senior web designer. A trilingual expert fluent in English, Portuguese, and Spanish, he brings a global perspective to his work. Beyond his professional endeavors, Claudio is an active YouTuber, sharing his insights and expertise with a broader audience. Based in Brazil, Claudio continues to push the boundaries of web design and digital content, making him a pivotal figure in the industry.