Agile vs. Kanban Boards vs. To-Do Lists – The Best Project Management Style For You

Review a comparison between Agile, Kanban boards & to-do lists and check what is the best project management style for your business needs

By Larissa Lopes
Updated on September 5, 2022
Agile vs. Kanban Boards vs. To-Do Lists – The Best Project Management Style For You

Project management is an integral part of your business operations. The organization’s outcome, quality, efficiency, and goals depend directly on the project management style and the project managers. Agile vs. Kanban Boards Vs. To-Do Lists, check out the best project management style for you.

The organization often underestimates the importance of project management styles that can be crucial in engaging employees and teams. For example, one essential element is how the organization uses communication and representation to get everyone on board for a project.

Businesses are not limited to using a single project management style. They can try different types to see which is best for them. However, there are chances that your team is not engaging enough with a particular style.

Agile Project Management

Software developers use an agile project management approach to make frequent and quick changes to the project within a limited time and budget. Teams try to deliver more than the risk associated with the project. Moreover, agile project management consists of various practices and methods. Businesses can have the following benefits by using agile project management.

  • Superior control over the process
  • Better project quality
  • Reduced risks
  • More goal-oriented
  • Client satisfaction

Kanban Board

The word Kanban is of Japanese origin, “Kan” means sign, and “Ban” means board. It is believed that Toyota first used Kanban Boards project management for its visual scheduling system.

“Kanban Board” is an agile tool that helps companies visualize their work. It is highly effective for DevOps and agile teams because of its ability to show the workflow or work in progress, which in some cases is not representable (example: software and IT industry). Kanban board uses the following elements.

  1. Card – cards are used to represent each task and contain information related to that task (deadlines, brief, status, assignee)
  2. WIP (Work-in-Progress limit) – Work-in-progress allows you to restrict tasks in a particular stage. Using this feature, you can prioritize tasks and finish them under deadlines.
  3. Column – the Kanban board columns represent each task’s status. The column keeps track of the projects from the beginning to completion.
  4. Swimlanes, you can use these horizontal lanes to separate different activities like teams and goals)

Project Management To-Do List

A To-do lists are a collection of tasks to be completed by a project manager or team. It can be a list of projects teams want to complete in a specific time. A to-do list is an effective way for project managers to prioritize tasks and assign them to dedicated teams. A project management to-do list has the following advantages.

  1. Managers should appreciate their team members for every task they accomplish on their to-do lists in project management. However, team members and leaders can also create a healthy competition in marking things off the to-do lists in project management.
  2. By using a project management to-do list, managers can track the performance of teams and individuals. As a result, they can craft best practices and strategies to speed up the work.
  3. Having a to-do list can help enhance an organization’s overall productivity. Team members know the priority of the tasks and carry them one at a time. This way, they will maintain the task quality without compromising quality.
  4. Another benefit of a to-do list is that it allows leaders and managers to track team performance. For example, they can monitor the deadline, how many tasks are remaining, and whether the goals are being achieved.

Nested To-Do list

The purpose of a Nested To-Do list is to provide the organization with a logical hierarchy to handle complex tasks. Some tasks require inter-team communication and collaboration. For example, the content and design team are simultaneously working on a marketing project that requires them to collaborate.

The problem with the Nested to-do list is that it becomes complicated because it divides a task’s context and requires a separate list for each.

Which Project Management Style Will Suit Your Business Best?

There is no particular approach when it comes to project management. Organizations can use styles that work best with their goals, methods, and teams. However, many businesses prefer Kanban and agile techniques because of their unique abilities in project management.

Platforms like MeisterTask are taking project management to the next level by combining various practices and styles to give the ultimate user-friendly outcome. In addition, these tools work simultaneously on multiple elements and factors to ensure productivity, efficiency, quality, and a seamless user interface.

In Conclusion

Several project management styles are present in the market, but organizations face difficulties finding the right style for their business model. Moreover, implementation is another challenge.

The ideal approach is to take help from the tools. They provide project managers with an A to Z solution, including Kanban boards project management, agile methods, and others.