Essential Blog Management Elements

To create and grow a blog of success, you need to know the essential blog management elements and tools. Check out for the top options

By Claudio Pires
Updated on August 19, 2022
Essential Blog Management Elements

Creating a blog takes a lot of planning. Far too often, the planning stops there. Keeping a blog going and making it successful also takes planning. A blog is just like any business or project. Successful blog management requires careful blog management, and its essential elements are present here.

In this article, we’ll look at blog management and see the tasks involved. These tasks are not that difficult, but they take time and focus. If you put in the effort and manage your blog well, it will go far toward meeting your goals for your blog.

Essential Blog Management Elements


A blog is only as good as the content it provides. Content should be high quality and meet the reader’s needs. This isn’t done by chance. Content must be strategically planned.

Some of the tasks involved include:

  • Ongoing ideas
  • Categories
  • Editing
  • Sourcing for images
  • Schedule
  • Mediate comments
  • Monitor success

Content Strategy

Don’t just post what you like. Know what the market needs. Keep in touch with the community to know their struggles and needs, understand trends, follow the news, and other opportunities. Listen to readers in the comments and on social media. This will help in creating ongoing ideas for posts.

Use analytics to know your audience, knowledge level, goals, and needs. So, beginners that need the information to get started? Moreover, hobbyists require data to get them to the next level. Are they professionals who need information they can use to grow their own business? It’s a good idea to know your 3 primary target audiences.

Keeping your target market in mind, create a roadmap to provide readers with the necessary information. This will help grow your readership. This information sets the level and tone and ensures the blog’s content is what the readers expect.

Perform keyword research to help you know the content that would meet the needs of your audience and set your blog apart from the crowd.

Test various content types (long-form articles, interviews, reviews, etc.) to see what works best for your readers. Don’t be afraid to ask them.

Know your competition. What do your readers need to produce that’s missing from your website? Provide this content in greater detail or a better format.

Use deep analytics tools to learn what your visitors are looking for and information such as their country, screen size, etc. Keeping an eye on the traffic will let you know when it’s time to upgrade your server.

Quality and Quantity

Essential Blog Management Elements
Essential Blog Management Elements

Create high-quality content. Always edit each post for the highest level of readability and accuracy. This includes SEO best practices to help improve blog rankings in search engine results.

Improving quality includes performing keyword research for every post, formatting images, text, bullets, links, meta, tags, tailoring calls to action to the audience, and tracking what works.

Maintain an editorial calendar with a good mix of content. This means keeping a consistent post schedule. According to HubSpot, blogs that post more than 16 times per month receive 3.5 times the traffic as those that publish 0-4 times per month.

Even if you can’t post 16 times per month, you should keep a consistent posting schedule so your readers know when to expect your articles. The frequency will depend on your audience and your site’s goals. How many websites have you seen that proudly display their latest event, and it was two years out of date?

Writers and Writing

Prominent blogs often utilize multiple writers who can specialize in specific fields. Keep an eye out for the best freelance writers to contribute to your blog. Look for diverse knowledge rather than everyone specializing in the same thing. Maintaining a list of reliable writers can keep your content high quality and on schedule.

Provide writing guidelines. This includes the quality of writing expected, acceptable sources for media, media sizes, and types, word counts, formatting, how to use links, how to submit articles, submitting ideas, deadlines, etc. The guidelines should be updated as changes are needed. Writing guidelines are helpful even if you are the only writer because they help keep your posts consistent.

Utilize project management tools to keep content on schedule. Popular tools include:


Manage advertising programs within the articles and sidebars. This includes finding the best and most relevant affiliate programs, choosing ad designs and styles that fit within your branding, and keeping them updated.


Managing products can be a full-time job on its own. Whether the products are digital or physical, the blog manager must handle product sourcing, prices, descriptions, customer questions, support, updates, etc. This also includes the eCommerce platform with viewing reports and keeping shipping and payment gateways up to date.


Comments are a great way to build a community and allow readers to voice their opinion. Depending on the size of the blog, dealing with comments can take a lot of time, as the blog manager must determine which comments to allow and which to block. Maintain a commenting policy. This will explain to readers what is permitted and what isn’t.

Unfortunately, not all comments are from actual readers, and not all should be published. Many comments are spam in disguise. The blog manager must not allow spam comments as they undermine the blog’s quality. Finally, we recommend using a spam-blocking plugin to help filter comments.

Moreover, we don’t recommend posting offensive and insulting comments as they don’t provide value and can do more harm than good. I recommend posting comments that identify problems and even disagree with points in your content. These can bring healthy conversation and debate, which adds to the quality of the discussion.

Social Media and Newsletters

Blog management isn’t just creating content – it’s also promoting that content. Years ago we could publish articles and walk away, but today we have to share our content to get as many eyes on it as possible.

The blog manager must share on social media, post videos and podcasts to YouTube and other networks, create and post newsletters, etc. The blog manager must also complete and share specialized promotions and ads.

They must determine which social networks and which groups within those networks bring the best ROI (return on investment, which in this case is time).

Post according to the best times for your networks and audience. Many prefer to use tools such as HootSuite and Buffer to help manage social networks.


Essential Blog Management Elements

A blog must be maintained. This includes creating backups, hardening security, etc., and updating the WordPress core, themes, and plugins. These updates are crucial. They provide not only feature enhancements but also security patches and bug fixes.

Older versions of WordPress pose a danger of getting hacked. WordPress updates to the latest minor version automatically, but significant updates must be implemented manually. This can require testing and possibly fixing compatibility issues.

Themes and plugins also provide security patches, bug fixes, and add new features, but they have another concern to deal with – compatibility. Even if your themes or plugins have no security or bug issues, it’s possible that some features will not work, which can make your site look incomplete.

Try updates on test servers before implementing them on your live website. Be sure to test on multiple platforms and browsers.


Even if your website is running smoothly, it can always run better. This includes the design, features, and even content. This also means keeping your site SEO optimized.

The site needs to be tested against its objectives and goals. For example, does your call to action perform according to your expectations? Are you getting the traffic or conversions you want?

Qualitative and quantitative data can help improve the blog. The blog manager should run a/b testing to determine what’s effective and isn’t. Maybe colors need to change. Buttons need to move to a new location, calls to action need to be more explicit, content quality or focus needs adjusting, etc.

Pay attention to performance. Test page-loading speeds to see the loading issues and make the changes recommended. Pages that load too slowly can send your visitors to your competition. The faster a site can load, the better.

Choosing Themes and Plugins

Often features need to be added, or the design direction needs to be modified. This sometimes requires the blog manager to choose new themes and plugins. Making good choices is crucial as themes and plugins affect not only the design of the site but also the security and speed. Every plugin that adds a new feature might hurt something, such as usability or loading time.

The blog manager will need to compare themes and plugins on a routine basis to ensure they still provide the features required and to see if there are better options.

Final Thoughts

Essential Blogs Final Thoughts
Essential Blog Management Elements

There are a lot of tasks involved with blog maintenance. Running a blog is much more than posting articles. It’s determining which topics to focus on, the length of content, types of content, hiring writers, promoting content, handling comments, keeping the site safe and updated, and making improvements. It’s setting blog goals, ensuring the blog meets its goals, and modifying plans as needed.

Managing a blog isn’t difficult, but to do it right does take time and planning. You can get out of it what you put into it. The principles are the same regardless of the size of the blog. If you manage your blog well, you can have a website that meets your goals and your readers’ needs.

We want to hear from you. What would you add to this list? Let us know in the comments below.

Claudio Pires

Claudio Pires is the co-founder of Visualmodo, a renowned company in web development and design. With over 15 years of experience, Claudio has honed his skills in content creation, web development support, and senior web designer. A trilingual expert fluent in English, Portuguese, and Spanish, he brings a global perspective to his work. Beyond his professional endeavors, Claudio is an active YouTuber, sharing his insights and expertise with a broader audience. Based in Brazil, Claudio continues to push the boundaries of web design and digital content, making him a pivotal figure in the industry.