How Trello Can Boost Your Productivity

Trello is an amazing tool to manage projects, collaborate, and organize tasks. We'll share how Trello can boost your productivity

By Claudio Pires
Updated on July 25, 2022
How Trello Can Boost Your Productivity

Trello is an amazing tool to manage projects, collaborate, and organize tasks using a Kanban-style system. But did you know that it can also help to boost your productivity. Regardless of what type of work you do? In this article, we’ll share how Trello can boost your productivity.


The fact of the matter is that on a very basic level. So, Trello is a well-structured to-do list that you can use to take notes. Visually keep track of things you need to do, and organize them into separate lists. If you take full advantage of its capabilities to do all that. You’ll find that it can improve your productivity by leaps and bounds.

To be perfectly honest there are many ways that you can use Trello to improve your productivity. But here are the best ways to get started.

Plan Your Day

Arguably the best way to boost your productivity with Trello is by using it to keep track of all your daily tasks. So, plan them out. And to do that the first thing that you need to do is set up your board properly.

There are many ways that you can set up your board to keep track of your daily tasks, such as:

  • To-Do, In Progress, Completed: That just lists out everything you need to do and lets you keep track of your progress. This works best if there aren’t that many tasks on your list, but isn’t that suitable if there are.
  • Today, Tomorrow, This Week, Pending, Completed: That can be updated daily to sort out tasks while organizing them into things you need to do today. Tomorrow, and this week as well as any tasks that are pending but not scheduled as yet. This approach is good if you have lots of tasks and more constantly coming in.
  • Categorized lists such as Blog, Social Media, Research that can organize tasks. That need to be done into specific categories to make it easier to keep tabs on them. This is arguably the best option if you have lots of tasks in many different categories. So, want to work through them methodically.

A Setup That Works for You

At the end of the day. You need to find a board setup that works best to plan out all the tasks that need to do. The three options listed above are just an example. So, it may be best to pick one to use as a template then customize it.

If you want to take it a step further. You can also set up a weekly or monthly board to keep track of tasks on a macro level. With the help of Trello’s new mirror cards or some of its existing power-ups. The content of your monthly board can be with your daily board.

In any case, by using Trello to keep all your tasks ready. So, you can keep them organized then work your way through them without having to worry about overlooking anything.

Prioritize What You Need to Do: Trello To Boost Productivity

One key habit of productive people is prioritizing the tasks that they need to complete. Instead of simply working through tasks in a random sequence. Productive people focus on more important tasks first so the impact of what they get is higher in the same amount of time.

It just so happens that Trello is a very useful tool to prioritize your tasks. It has labels that you can add to each card and rank them based on their priority.

For example, you could tag your cards as Urgent, High, Medium, Low. At the same time, you can assign a unique color to each tag such as red, orange, yellow, green. If each priority level has its own uniquely colored tag. You will be able to identify how important tasks are at a glance and sort them accordingly.

Of course, there are many other ways of prioritizing your tasks, and you may want to try them. Regardless of the system you use, Trello’s tags can be a custom way to fit it.

Use Trello as a Memory Bank

Everyone forgets things – no matter how good their memory is. And that is especially true when there are just so many things you need to remember. So, you’re overwhelmed with things to do.

But forgetting things is actually a big productivity killer. After all, if you forget important tasks (or even important details about certain tasks) it could affect your work. What’s even worse is you may know that you’ve forgotten certain details and waste hours trying to remember them.

To avoid this problem, you should get into the habit of using Trello as a memory bank. Whenever there are any important tasks. You can immediately add them to your daily board in a list such as Pending or Inbox. Other important notes can add. As well and you can set up a specific list to jot down anything you need to remember.

Simply put, you can make use of Trello as a notebook that you can access anywhere and anytime. The fact that your notes are saved as cards will mean that managing and organizing them later is easy and won’t take up too much time.

Trello To Boost Productivity: Conclusion

See how Trello can boost your productivity by helping you to organize your daily tasks, keep track of everything, and ensure that you complete them all? Frankly speaking, there’s a lot more that you can do with it, and there are lots of power-ups and add-ons that you can use to automate, analyze, or even export data from Trello to Excel, Google Sheets, or other platforms.

For now, the first step you need to take is to begin creating a board that you can use to list your tasks. Once you do, you can gradually customize it to fit your work, add tags, and include other notes.

If you do all that you should be able to see just how big of an impact Trello can have on your productivity. It won’t take long for you to notice the improvement, and as you continue to build on it the effect will just keep getting better.

Claudio Pires

Claudio Pires is the co-founder of Visualmodo, a renowned company in web development and design. With over 15 years of experience, Claudio has honed his skills in content creation, web development support, and senior web designer. A trilingual expert fluent in English, Portuguese, and Spanish, he brings a global perspective to his work. Beyond his professional endeavors, Claudio is an active YouTuber, sharing his insights and expertise with a broader audience. Based in Brazil, Claudio continues to push the boundaries of web design and digital content, making him a pivotal figure in the industry.