Password Manager Usage Guide

This usage guide & tutorial helps you choose a password manager for strong, unique passwords & keep saved & secure to protect your accounts

Password Manager Usage Guide tutorial how to use

Passwords are often the only thing between a hacker and your online accounts. This usage guide & tutorial helps you choose a password manager to help you create strong, unique passwords. It’s an easy way to make browsing the web more accessible, faster, and more secure.

When it comes to website security, the weakest link is often as simple as the password you choose. Many people tend to reuse passwords across multiple accounts, which is a significant security vulnerability. What’s more, that’s not the only mistake you can make regarding passwords.

In this article, we’re going to discuss some best practices when it comes to passwords. Then, we’ll talk about how to use applications to manage them more effectively. Finally, we’ll explain how to secure your WordPress site using these tools. Let’s talk about security!

Password Security

Complex passwords are more secure but not so easy to remember.

There are a lot of things you can do to protect your WordPress website. You can set up robust security plugins, whitelist the IP addresses that can access your site, change your login page URL, and more. However, the single most important (and easiest) thing you can do to protect your website is to use a secure password for your admin account.

Nearly every application or website that requires an account lets you use a password to protect it. In theory, passwords are an elegant solution to a complex problem. How to prevent other people from accessing your accounts. However, in practice, passwords often leave a lot to be desired.

For example, a surprising number of people reuse the same passwords across websites. This means that once someone gets their hands on your password, they might have access to your entire online presence. Moreover, many websites play fast and loose when protecting your data. Password breaches always happen, and even popular sites can make mistakes.

Overall, it’s not wise to trust all websites to protect your information. With that in mind, following password security best practices for protecting your accounts is up to you.

Using passwords in the safe method:

  • Use a unique password for each account. This ensures that your other charges will be safe even if one of your passwords gets stolen.
  • Opt for long passwords that include multiple words. The longer your passwords are, the more difficult they are to crack.
  • Don’t use personal information in your passwords. Examples include using relatives’ names, birth dates, nicknames, and more. If someone can guess your password just by knowing you, then it’s not a good deterrent.

Let’s be honest – most of us have heard these recommendations before. However, many people don’t follow them until they have a security scare involving their accounts. Remembering complex passwords for each statement can be a hassle, so we make compromises.

Fortunately, technology offers us ways to store this information safely without jotting down passwords on post-it notes. Using a password manager provides a simple way to keep all your login credentials in a secure environment. Let’s talk about how these tools work.

What Is Password Managers

Password managers are applications that enable you to store your passwords securely. They encrypt your information and prevent anyone but you from accessing it.

Sometimes, you’ll need to use a master password to access your stored credentials. Many password managers also enable you to access them using your fingerprint on mobile devices, which adds an extra layer of security. Password managers’ critical functionality ensures that only you can access your store credentials. Often, this includes restricting your passwords to authorized devices.

It might seem counterintuitive to store all your passwords together. However, these managers are much more secure than post-it notes and incredibly convenient. Plus, they contain plenty of useful functionality.

Key features of a modern password manager:

  • Password generation functionality. Along with enabling you to store passwords safely, these applications can also help you generate unique credentials for each site.
  • The ability to sync passwords across multiple devices. This enables you to access your accounts on all your personal computers and mobile devices, so you’re not tied to a single location.
  • Autofill functionality. Password managers can often recognize login forms and fill them in for you.
  • Warnings if you repeat passwords. Using the same password across multiple websites defeats the point of using a manager. Therefore, these tools will often warn you when you’re about to reuse a password.
  • Reminders to change your passwords regularly. Even secure passwords should be updated from time to time. This way, you minimize the risk of breaches even further.

Password managers are fantastic tools in most respects, but they’re not without downsides. For example, if someone gains access to your primary account, they may be able to get all the passwords you’ve stored within the application. However, if someone steals your devices, you’ll probably have more significant security issues.

Overall, the main selling point of password managers is convenience. Theoretically, you could memorize different passwords for each account you own. Let’s be honest, though. Hardly anyone will do that.

Password managers enable you to offload all that work and access your accounts seamlessly. For that reason alone, they’re used for just about anyone. Plus, you have some quality options, even on a tight budget.

Password Managers

There are a lot of password manager solutions to choose from for every platform you can imagine. However, we’ve narrowed down the options to two applications: easy-to-use and budget-friendly. Let’s introduce each one in turn.


Like WordPress, KeePass is an open-source application. It looks basic, but it’s the best option if you’re looking for an extendable password manager.

Unlike other solutions, KeePass doesn’t automatically sync your passwords across devices. It stores them locally in an encrypted file, which you can copy to other computers. For that reason, it requires a bit more work on your end.

Putting that aside, however, KeePass is by far the most extendable password manager we’ve used. Its open-source nature means you can extend the application’s functionality using plugins, and there are many great options to choose from.

As a WordPress user, you’ll probably feel right at home installing plugins to add new functionality to KeePass. With the right features set up, this password manager has no reason to envy other, sleeker-looking applications.

Key Features:

  • Stores your passwords locally using an encrypted file.
  • Let’s use any of the application’s many ports if you want access to additional features.
  • Offers many plugins that expand the application’s functionality.
  • It enables you to share password databases with multiple users.

Price: Free


LastPass is an excellent option if you’re looking for a password manager that’s both sleek and user-friendly. You can set it up on all major browsers and OSs. Plus, this application will seamlessly sync your passwords across your installations.

What’s more, LastPass also enables you to protect your master account using Two-Factor Authentication (2FA). It warns you if you’re reusing passwords and can even alert you if one of the websites you use has been hacked. That way, you can change your password immediately.

While LastPass can help you generate passwords, it also enables you to audit the ones you come up with. In either case, creating new passwords with LastPass is very simple. If you’re using a browser extension, this tool can easily recognize when you create a new account or update your credentials. Then, it helps you store the new passwords.

Regarding the mobile experience, LastPass’ iOS application feels a bit more polished than its Android counterpart. However, both versions of the app do their job well. Keep reading this password manager usage guide and tutorial to learn more.

Key Features:

  • It helps you store your passwords and sync them across devices.
  • Protects your master account using 2FA.
  • It enables you to monitor your account’s security and audit your passwords.
  • Automatically detects when you create or update an account on the web.

Price: Free and premium plans are available

WordPress Usage Guide For Password Manager

Along with safeguarding your accounts, two main ways are using a password manager can help protect your website. The first is by enabling you to secure your web hosting account. After all, if someone gains access to that account, they could enter your site or even delete it altogether.

Regardless of your hosting provider, your account’s password must be unique and complex. Using a password manager can help you in both instances. We recommend that you generate a new password now and change your hosting account’s credentials:

Moreover, it’s also brilliant to set up a schedule for updating your most sensitive passwords. That way, your accounts will remain secure even if there’s a password breach. Follow this password manager usage guide and tutorial to solve it

As far as WordPress itself goes, it would help if you made sure that any accounts with administrator privileges are using hard-to-crack passwords. In most cases, there should only be one account with that level of access (yours). If you’ve already set up a password manager, go ahead and generate a new set of credentials for your account right now:

Talking to your website’s contributors about using secure credentials is also a good idea. You can even recommend they try out the password manager tools we’ve introduced!

Password Manager Final Words

There are a lot of things you can do to protect your WordPress website. For instance, hardening the passwords you use for your admin and hosting accounts is one of the best ways to ensure that no one else gets in.

If you can remember long, complex passwords without writing them down, you already have what you need. However, we suggest using a password manager and this usage guide and tutorial since these tools are much easier to deal with.

If you’re not sure what password manager to use, here are two of our favorite solutions:

  1. KeePass: This powerful and open-source password manager can be extended using plugins.
  2. LastPass: This tool comes in free and premium versions and mixes many features with an easy-to-use interface.

Don’t Forget to Use Other Security Good Practices

Using a password manager isn’t the only step you need to take to stay safe online. In addition to setting strong passwords, you should take other security measures, such as using multi-factor authentication (for your password manager and other accounts) and updating all your computer and phone software. I hope this password manager usage guide and tutorial on how to use it helps you.