What Are the Best Features of Board Management Software

The best board management software have useful features that assists in enhancing executive leadership operations & governance, know more

By Claudio Pires
Updated on October 21, 2022
What Are the Best Features of Board Management Software

The best board management portal is a piece of software with several useful features that assists in enhancing executive leadership operations and governance. Board portals help boards of governors and other executive groups make decisions more quickly and more efficiently. The board portal’s digitization of papers is a crucial component. The market for board portals is quickly growing as a result of how significantly boardroom software has altered how boards communicate. 

Since the board didn’t have a website, faxes and paper were the main methods of contact. Only a paperless meeting solution will be able to solve the problems of today. Software for virtual boards is appropriate for both small and large businesses that need greater protection. You can look at top board management software to get to know it better.

How Do Board Portals Overcome the Difficulties of Remote Meetings?

Organizations have recently increased their spending on video conferencing equipment so that employees can collaborate remotely. But as we’ve switched to virtual meetings, a whole new set of issues has emerged. It has become difficult to remain completely interested because of “Zoom fatigue” and a lack of genuine body language cues. Worse yet, we’re attempting to make up for it by assembling hundreds of apps that only serve to disperse our information across multiple machines.

Virtual boardroom portals arrive prepared for this time when holding virtual meetings is prevalent because they were designed with virtual meetings in mind. They frequently have the technology and resources needed to bridge gaps, keep teams organized, and aid in decision-making.

Customers, both current and potential, have told us that once their teams become distributed, virtual meetings have brought new difficulties for them. Fortunately, there is guidance and advice on how to get through these obstacles thanks to decades of research into remote meetings.

What Are the Main Functions of This?

As previously said, virtual board software provides a plethora of functions aimed at streamlining the entire job process. This type of application, for example, contains the following fundamental functions.

Collaboration: Best Features of Board Management Software

This argument is particularly crucial for businesses whose board members are dispersed across the globe. It is possible to unite a large group of individuals with the help of this application and virtual board portal in general.

Mobile usability

What would the world of today be like without smartphones? Most reliable board portals are compatible with iOS and Android, two popular mobile operating systems. It is necessary for a variety of purposes, such as calling an emergency meeting when a board member isn’t in the office.

Reading and annotating documents

Paperwork and the creation of paper documents require a great deal of effort. The only other option for conducting business using a contemporary paperless meeting solution is the board portal. This makes it simple to read documents, annotate them, and follow the progress of each one as it develops.

Creating board books

One of a company’s most crucial tasks is creating a board book. Numerous documents may need to be organized and uploaded. The technology itself must make this procedure as quick and flawless as possible using your board governance software.

Calendars: Best Features of Board Management Software

The calendar is a fundamental element that ought to be included in every board portal software because board members are typically busy people. Solve a number of problems with the calendar, such as how to have an online board meeting and what events are mostly scheduled for a given day.

How to Choose It?

When it comes to board management software, you should put all of your first efforts on the approach of selecting the proper one. If you think that you can always just switch to another provider, you are deeply mistaken. No, of course you can do it eventually, but you have no idea what kind of financial and time losses. It’s better to throw all your energy into the search phase than to suffer unnecessary losses later and become disillusioned with this type of application for good. And so, follow these three steps:

  • Initially, pay attention to the support of the necessary operating systems depending on what you and your employees use. Most management staff use Apple products because of their increased convenience and security, so if, judging by your colleagues’ surveys, you understand this, then you should choose one that also supports iOS as an app. If the board is using both Android and iOS, things get more complicated. You should then look for support for the two operating systems at once.
  • The second step is to look at the financial side. You should set yourself a strict budget per month and look for an offer that fits that. Pay attention to the absence of pitfalls that may be at the time of signing the documents.
  • The last step is to focus on functionality. If you’re running some specific company, you’ll need certain features that may simply not be in the application you choose. Communicate as much as possible with technical support in order to learn all the nuances and get the best quality service at the end.

What are the Deployment Options for Board Management & Governance Software?

The software has two deployment options. A general understanding of them and their resource requirements. Moreover, pricing models will help you choose the right option for your business governance board software.

Cloud-based deployment (SaaS): The provider hosts the tool on its own server or a third-party server. Manages maintenance and support. Users can access the tool on connected devices by paying a subscription fee, which is usually charged on a monthly or annual basis. The main advantages of this deployment are a lower initial investment and easier scaling on demand.

On-premises deployment: User organizations are responsible for hosting the tool on their private network infrastructure, which in turn assumes support and maintenance responsibilities. Only devices in the private network or devices directly installing the tool can access the software. The purchase is usually a one-time license fee per user. The main benefit of this deployment is absolute control over corporate data.

Key questions to ask your vendor before buying: What security measures does your tool implement to protect the sensitive business information it can access?

Best Features of Board Management Software: Final Words

Don’t forget that everything is learned by comparison, and enterprise software is no exception to this rule. Only through consistent comparison and reading reviews will you be able to find the best option for your particular business.

Despite the fact that the functions of a particular board portal software is standardized, they still differ from each other by such small things as the use of their own developments in video conferencing or the use of third-party applications. Both are acceptable to most consumers, but perhaps your security policies don’t correlate with these features.

Claudio Pires

Claudio Pires is the co-founder of Visualmodo, a renowned company in web development and design. With over 15 years of experience, Claudio has honed his skills in content creation, web development support, and senior web designer. A trilingual expert fluent in English, Portuguese, and Spanish, he brings a global perspective to his work. Beyond his professional endeavors, Claudio is an active YouTuber, sharing his insights and expertise with a broader audience. Based in Brazil, Claudio continues to push the boundaries of web design and digital content, making him a pivotal figure in the industry.