Writing An Interview Follow Up Email Properly

After a job interview, it pays to send a thank you letter, so in this article, get to know tips on how you can be writing a follow-up email

By Claudio Pires
Updated on June 5, 2023
Writing An Interview Follow Up Email Properly

After a job interview, sending a thank-you letter as a follow-up email’s both polite and advantageous for your job search. Through your description, you can emphasize your strengths as an applicant, confirm your interest in the position, and, if necessary, address any questions from the interview. After a job interview, it pays to send a thank you letter, so in this article, learn how to be writing a follow-up email.

Below are sample follow-up letters and two follow-up emails to send after the interview. You can use any of these examples as templates for follow-up notes.

Interview Follow-Up Email Purpose

The idea behind an interview follow-up email is simple. You may have done excellent in your interview, but you’re not the only person up for the same job. For example, if your consultation occurs early in the day, the subsequent applicants might make them forget you, even if you wowed them then.

With a follow-up email, you can remind the people deciding who gets hired that you’re the perfect candidate. If your interview goes well, sending one of these post-interview emails could give you an edge over other candidates. It is especially showing that you are motivated and very interested.

Think About While Writing

While there are clear benefits to writing an interview follow-up email, there are also several ways it can backfire if your approach needs to be revised. You might even make recruiters less likely to consider you if you remember wrongly, for example. To give you an idea, your follow-up interview email should not look something like this:


 I went in for an interview yesterday and wanted an update about the position. So please get back to me ASAP.

 All the best,

If we were recruiting new members, that email would immediately convince us to drop that applicant since it shows an apparent lack of professionalism. Here’s what you need to remember so your interview follows up email lands better.

Considerations When Writing Interview Follow-Up Email

Please wait a moment before submitting. Some people wait a day after the interview, while others wait a long time, up to a week. Be sure to wait at least 24 hours before clicking the “Submit” button.

Reiterate your interest in the job. This should be the core of an interview follow-up email since your goal is to remind recruiters that you’re a top candidate.

Be thankful for their attention. A great interview follow-up email should always include a quick thank you to the recruiter for their time. Just enough politeness without sounding too enthusiastic.

On top of those considerations, it’s a good idea to keep your follow-up email relatively brief, no matter how nervous you are. Put another way. Your interview should do most of the heavy lifting. So if an interviewer wants to avoid hiring you after your meeting, a follow-up email will likely stay the same. However, it can help you close the deal based on a successful interview.

Most-Have Elements In The Email

For best results, there are a few elements every follow-up interview email should include. Let’s see what that is:

Subject Line

Unlike other emails, you don’t need to be too flashy regarding headlines regarding an interview follow-up. However, recruiters sometimes need to look at follow-up emails, so catching their attention might be impossible.

Instead, we recommend using a simple subject line. For example, one of the following would be a good choice: Thank you for your time. Follow up on my application for the Y job interview.

These headlines are easy, which is exactly what you want. Including a simple thank you as part of your title, although your mileage may vary, is a nice touch too.

Sometimes, you’ll run across interview follow-up emails with titles such as “Any update regarding Y position?”. This type of title can come across as demanding in a way that could likely turn off recruiters, so you should avoid this urgent language.

Say “Thank You” to the Interviewer for Their Time

While your subject line may also include a custom “Thank you,” you also need to take the time to include a sentence in the body of your email. As mentioned earlier, you want your thank you to sound genuine, so there’s no need to over-express it. However, here’s a quick example of how you could do it:

Hello Mr. Joe,

 I interviewed at the company for the COO position last week. Thank you for your time and reiterating my interest in the job.

 Looking forward to hearing back from you,

When interviewing follow-up emails, you want to use a professional tone in most cases. There may be some jobs for which a more informal email might be a benefit, but those tend to be outliers.

Note that the thank you message was quick in that example, and then we moved on to reiterate our interest in the position. In our experience, people in charge of hiring will be able to handle long, gushing paragraphs, so keep it simple!

Remember Something About The Interview

You’ll probably recognize this ‘trick if you’re a good conversationalist.’ The idea is that when you meet someone again, and you mention something you talked about in the last meeting, you show interest. It’s basic, but it can help others see you more positively.

Chances are, you brought up a lot of topics during your interview, which might include specific sidenotes or stirring comments. If you can remember things like this and include them in your emails, it shows you are paying attention and can also help you refresh your memory. So let’s look at another simple example:

Hello Mr. Joe,

 You may recall that I interviewed at the company for the COO position last week. We chatted about the company and its prospects for the next few years. I was particularly interested in your mention of automating processes to increase productivity.

 Thank you again for your time, and reiterate my interest in the position.

 All the best,

As always, remember to keep it short. Some interviewers may appreciate a detailed email about the topic you’re discussing. Typically, however, they’ll have a lot of messages like yours to read, so they’ll appreciate your brevity. Finding the right balance between professional sound, simplicity, and self-reliance should boost your employment chances tremendously!

Final Words About Interview Follow-Up Email

As long as you’re friendly, polite, and not pushy, these follow-up emails will show interest and goodwill. We hope our tips for how you can be writing a thank you email after a job interview.

Claudio Pires

Claudio Pires is the co-founder of Visualmodo, a renowned company in web development and design. With over 15 years of experience, Claudio has honed his skills in content creation, web development support, and senior web designer. A trilingual expert fluent in English, Portuguese, and Spanish, he brings a global perspective to his work. Beyond his professional endeavors, Claudio is an active YouTuber, sharing his insights and expertise with a broader audience. Based in Brazil, Claudio continues to push the boundaries of web design and digital content, making him a pivotal figure in the industry.